Lotus Training Overview
This course is designed for Notes users who have been given Editor access to databases and who are responsible for final document approval, production, and cataloging. As a database Editor, you are must be more security-aware than content authors.
This course teaches you how to interrelate Notes documents and how to utilize Microsoft Office files in Notes documents. The course also demonstrates how to set up a document approval process in a MS Office Library database.
Lotus Training Learning Objectives
In this course, you will learn how to:
- categorize documents so they fit into your company's knowledge taxonomy
- format Rich Text fields that include sections and hidden paragraphs
- determine your rights in a database and protect your computer from rogue code
- utilize document locking to prevent simultaneous updates
- resolve replication conflicts
- use three types of version tracking
- copy and paste documents at the view level and understand the security and design caveats
- create Document Links and hotspots to establish relationships between documents and create a live table of contents in long documents
- integrate Microsoft Office content with Notes documents.
Lotus Training Audience
This course is designed for Notes users who have been given Editor access to databases and who are responsible for editing and coordinating the work of content authors.
This course is part of a series of training courses for Lotus Notes users. Follow these paths to master all aspects of using Lotus Notes 7:
The Lotus Notes 7 Basic Messaging and Calendar and Lotus Notes 7 Content Authors courses or commensurate knowledge are prerequisites to this course. There is no content overlap in any of these three courses.
Lotus Training Course duration
This course is sold as a 1/2 day course.
Lotus Training Course outline
Sections
Create a Section
Edit Section properties
Remove a Section
Exercise: Sections
Hide When
Hide a paragraph
Exercise: Hide a paragraph
Security and Notes User IDs
Notes User ID
Server access
User ID responsibilities
Lock Notes
User Security Basics
User Security dialog box
Find your current Notes user name
Change your Notes user name
Change your password
Compromised password
Recover a forgotten password
Database Security
Database access
Determine your access level to a database
Denied access
Database Access Control List settings
Exercise: ACL
Special ACL rights
Document Locking
Automatic document locking
Manual document locking
Exercise: Document locking
Document locks and mobile users
Replication Conflicts
Replication defined
Document replication conflicts
Save conflicts
Conflict resolution
Document Version Tracking
Types of version tracking
Manual or Automatic versioning
Additional developer work
Document Security
Private documents
Reader access control list
Anonymous documents
Copy Documents
Create a copy of a document
Security implications
Design implications
Workstation Security
How ECLs work
View your ECL
Default and No Signature
Edit your ECL
Domino administrator control over your ECL
Enable Java applets and JavaScript
Document Content Maps
Knowledge Taxonomy
Domino Content Map
Add Meta information to documents
Verify your Catalog/Domain Search Server
Exercise: Meta tab information
Document Links
Document Links
Document Links caveats
Create a Notes Document Link
Exercise: Create Document Link
Move or copy a Document Link
Copy a view into table (with links)
Link message
Database and View Links
Anchor Links
Link Hotspots
Document Link hotspot
Change or remove a Link Hotspot
Move or copy a link
Image maps
Link to a Named Element
Automatic URL conversion to a hotspot
Link to a URL
Microsoft Office Integration
Send current file via email
Attachments
Import/export
Embed Office object in Rich Text field
Edit the embedded object
Embed object starting from origin application
Update a linked OLE object
MS Office Library application
Migrate existing Office files
Disadvantages of OLE
Create Notes link in other application
Smart tags
Custom programs
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