Customer service representatives, help desk personnel, and technical support staff
Maximum number of participants: 12
Course duration
2 Days
Classroom Requirements
Room set up as horseshoe and large enough for team activities, or with break-out rooms for team activities.
Format
- Presentation
- Written Exercises
- Interactive Activities
Objectives
After this course a student should be able to
- Evaluate the importance of effective customer service
- Identify customer expectations and how to manage them
- Recognize typical customer profiles and behaviors
- Describe the importance and impact of taking ownership of customer problems
- Define the professional behaviors needed to manage customer relationships and ensure customer satisfaction
- Use effective communication skills to obtain and impart information
- Apply techniques for handling difficult customer situations
- Recognize organization and time management needs in effective customer care
Course outline
- Introduction
- Customer Care Context
- Defining customer care
- Business implications of customer care
- The importance of customer care
- Customer reactions
- From customer service to customer care
- Types of customer care
- The Customer
- Customer satisfaction
- Types of customers
- Teamworking and networking
- Customer needs and expectations
- Customer satisfaction factors
- Customer interactions and behaviors
- Interacting with customers
- Responding to customers
- The Customer Care Professional
- The role of the customer care professional
- Obtaining and clarifying information
- The role of listening
- Telephone skills
- Managing and recording interactions
- Effective voice mail
- Elements of effective communication
- Information management
- Managing Relationships
- Managing difficult situations
- Negotiating skills: preparation, negotiation, and follow-through
- Handling customer situations
- Handling conflict
- Self-Management
- Organizing and managing yourself
- Handling stress
- Critical Success Factors
- Personal action plan
- Critical success factors