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Overview
Students will learn how to sort, filter, and group items; use and create Outlook templates and forms; and share information by using public folders and Net Folders. Students will also learn how to share and fax contacts, automatically record activities in the Journal, and customize the Outlook environment. This course meets the Microsoft Proficiency Guidelines for Outlook 2000 at the Expert level.
Prerequisites
Windows 95: Introduction, Windows 95: Making the Transition, Windows 98: Introduction, or Windows NT Workstation 4.0: Orientation; Internet Explorer 4.0: Introduction; Outlook 2000: Level 1, or equivalent knowledge.
Target Student
Students enrolling in this course should have a basic understanding of the Internet and the basic features of Outlook 2000, including how to create and send email items, schedule meetings, and create personal folders. Students should also have the background to work comfortably in the operating system
Performance-Based Objectives
Lesson objectives help students become
comfortable with the course, and also provide a means to evaluate
learning. Upon successful completion of this course, students
will be able to:
- Manage and arrange Outlook items by
sorting, filtering, and using the Advanced Find feature;
by displaying custom views; and by creating custom forms.
Students will also be able to set rules in a folder by
using the Rules Wizard.
- Customize the Outlook environment by
creating custom toolbars and menu items to add to the
Outlook Bar. Students will be able to share contacts with
other users, send a fax to a contact, automatically
record items associated with contacts in the Journal by
setting options, and use notes>.
- Create and use templates and forms.
- Integrate Outlook 2000 with Office
applications by importing and exporting Office documents,
creating an Office document in Outlook, and sending an
Outlook message from Office applications.
- Share information with other Outlook users
by creating, replying to, and editing posts in public
folders; creating and posting to Net Folders; and
granting other Outlook users folder permissions.
- Investigate Internet and remote mail
features by accessing Internet Explorer from Outlook,
creating Outlook items in Internet Explorer, creating
messages in HTML format, adding hyperlinks, and
discussing Microsoft NetMeeting, the Outlook Newsreader,
and remote mail options.
Delivery Method
Instructor-led, group-paced, classroom-delivery learning model with structured hands-on activities.
Course duration
1 Day(s)
Course outline
Lesson 1: Arranging Messages and Applying
Rules
- Sorting, Finding, and Filtering Messages
- Setting Rules in a Folder by Using the
Rules Wizard
- Working with Views
Lesson 2: Customizing the Outlook
Environment
- Customizing the Outlook Bar
- Customizing Menus and Toolbars
Lesson 3: Working with Contacts, the
Journal, and Notes
- Sharing Contact Information
- Contact Activity Tracking
- Overview of the Outlook Journal
- Using the Notes Feature
Lesson 4: Using Templates and Forms
- Using Templates and Forms
- Creating Custom Forms
Lesson 5: Integrating Outlook Components and
Other Office Applications
- Integrating Outlook Components
- Importing and Exporting Data from Office
Applications
- Integrating Office Documents and Outlook
Lesson 6: Sharing User Information by Using
Folders
- Overview of Public Folders
- Overview of Net Folders
- Working with Permissions
Lesson 7: Internet and Remote Mail Options
- Internet Explorer 5.0 Integration
- Folder Home Pages
- Creating a Message in HTML Mail Format and
Inserting a Hyperlink
- Communicating on the Internet with
NetMeeting
Hardware/software Requirements
This book was written for the Windows 98
platform; however, the manufacturer’s documentation states
that Outlook 2000 can also run on Windows 95 or Windows NT 4.0
with Service Pack 3 or higher installed, though some of the
screen displays might be slightly different.
To run this course, you will need:
- 500 megabytes (MB) of free hard-disk
space. (Windows NT 4.0 only: At least 4 MB of available
space in the Registry.)
- A 486-compatible (or higher) PC that meets
minimum hardware requirements for Windows 95 or later or
Windows NT 4.0 or later. (A Pentium 90 with 32 MB or
better is recommended.)
- Either a local CD-ROM drive or access to a
network CD-ROM drive.
- A VGA or higher resolution video card and
monitor.
- A two-button mouse or compatible tracking
device.
- A 3.5" 1.44 MB floppy-disk drive.
- An installed print driver, although
printers are not required.
- A working network interface card (NIC) and
network cable or other medium connecting the classroom
computers.
- A Microsoft Exchange 5.0 server.
- A Windows 95-compatible network.
- Windows 98 with Windows Messaging,
Microsoft Fax, and Quick View components installed on
each computer.
- Microsoft Office 2000.
See your reference manual or your network
administrator for hardware considerations that apply to your
specific setup. See your reference manual for hardware
considerations that apply to your specific hardware setup.
In addition, you will need printers if you want
to print the items created in the course.
